1. Streamlined Project Intake & Prioritisation

Successful projects start with selecting the right work.

Q PPM enables organisations to capture project requests through structured workflows, apply governance controls and evaluate proposals using business-driven prioritisation and scoring models.

This helps ensure:

• Consistent project intake
• Better investment decisions
• Improved strategic alignment
• Reduced portfolio overload

2. Effortless Planning with Microsoft Planner

Q PPM leverages Microsoft Planner as its scheduling engine, providing a familiar and intuitive planning experience.

Project Managers can quickly build and maintain plans using:

• Timeline views
• Dependencies
• Milestones
• Project templates
• Task ownership

The result is simpler planning and greater adoption across project teams.

3. Centralised RAID Management

Managing Risks, Issues, Actions and Decisions across multiple projects can quickly become difficult.

Q PPM brings everything together in a central location, allowing PMOs to:

• Track Risks
• Log Issues
• Monitor Actions
• Record Decisions
• Capture Lessons Learned

All information remains linked directly to projects, programmes and portfolios for complete traceability.

4. Real-Time Programme & Portfolio Visibility

As project portfolios grow, leadership teams need greater oversight.

Q PPM rolls project information up into programme and portfolio views, providing visibility of:

• Portfolio health
• Project status
• Strategic alignment
• Capacity constraints
• Risk exposure

This enables more informed decision-making across the organisation.

5. Resource & Cost Management That Works

Resource and financial management are often some of the biggest challenges facing PMOs.

Q PPM helps organisations:

• Understand resource demand
• Monitor team capacity
• Forecast resource utilisation
• Track budgets and forecasts
• Improve investment decisions

This enables organisations to align available capacity and budget to the initiatives that matter most.

6. Timesheets & Actuals Tracking

Understanding actual effort is essential for improving future planning.

Q PPM enables users to capture effort against:

• Projects
• Tasks
• Activities
• Cost codes

This provides greater visibility into planned versus actual effort and supports more accurate forecasting.

7. Interactive Reporting in Power BI

Reporting should support decision-making, not create administration.

Q PPM includes a suite of Power BI dashboards covering:

• Portfolio reporting
• Resource reporting
• Financial reporting
• Governance reporting
• Project health reporting

Decision-makers gain access to real-time information whenever they need it.

8. Self-Service Administration

One of the most powerful features of Q PPM is the Global Settings application.

Administrators can:

• Configure workflows
• Update forms and fields
• Manage governance settings
• Control security
• Tailor reporting
• Configure automation

This allows the platform to evolve alongside the organisation without lengthy consultancy engagements.

9. Seamless Microsoft 365 Integration

Q PPM works naturally alongside the wider Microsoft ecosystem, including:

• Microsoft Teams
• Microsoft Planner
• SharePoint
• Outlook
• Power BI
• Power Automate
• Dataverse
• Microsoft Copilot

This reduces duplication and keeps project management within tools users already know and trust.

10. Copilot AI for Productivity

Artificial Intelligence is rapidly becoming a key PMO capability.

Q PPM can leverage Microsoft Copilot to help:

• Summarise project updates
• Draft stakeholder communications
• Highlight risks
• Suggest actions
• Accelerate reporting activities

This allows PMOs to improve productivity without increasing headcount.

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A Deployment Model That Respects Your Budget

Unlike many traditional PPM platforms, Q PPM is designed for rapid deployment and long-term self-sufficiency.

Benefits include:

• One-off deployment cost
• No vendor-hosted platform
• Hosted entirely within your Microsoft 365 tenant
• Extensive out-of-the-box functionality
• Full ownership of your data and environment

Many organisations are up and running in days rather than months.

Security & Compliance Built In

Because Q PPM is deployed within your Microsoft 365 environment, the platform naturally inherits your existing:

• Security controls
• Identity management
• Compliance framework
• Governance policies

Your data remains within your tenant and under your control at all times.

The Payoff

When planning is easier, reporting is automated and governance is embedded into delivery processes, PMOs can focus on outcomes rather than administration.

Q PPM helps organisations improve visibility, strengthen governance, optimise resources and increase confidence in project delivery whilst maximising the value of their Microsoft investment.

Ready to See Q PPM in Action?

Book a Q PPM demonstration and discover how your PMO can deliver more with less.

👉 Book a Demo Today